Productivity, Project Management

Your Guide to the Essential 2016 Project Management Apps

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Great tools help you move agile across your devices, so you can cross off tasks and clear your inbox no matter where you are.  In today’s age, accessing your information anywhere, sharing this with teams, and delegating project tasks from anywhere, any time is an absolute must.  These apps will help you manage projects and teams and move smoothly through your workflows. Most are free.

  1. Slack: Advanced Collaboration — Slack brings chat into 2016.  This app has taken off in recent months, making its way to NASA’s Jet Propulsion Lab.  Slack lets you create groups, so projects work together.  Your teams can collaborate, file share, hashtag, and search archived information.  The features are robust enough that some claim Slack can replace email for team-based work. Slack is free and integrates with a vast variety of applications you might already be using, including Box, Github, Google Calendar and drive, GoToMeeting, Mailchimp, Twitter, and more.  Don’t be surprised if you see slack blowing up in your social and professional circles.
  2. GoodReader: Mobile File Annotation  If you’ve ever tried and failed to open and annotate a PDF on your phone, GoodReader is the inexpensive solution.  At about $5 for an iTunes purchase, GoodReader lets you read nearly any file type (e.g., .txt, .html, any MS Office file) and highlight, sign, and edit the content. More than 3,000 people have reviewed GoodReader at just under five stars in iTunes.
  3. Chrome Remote Desktop: Mobile Desktop  Want to access your PC from your phone or tablet?  Chrome Remote Desktop lets you connect to your computer from an Android mobile device.  The desktop shows up on your Android phone or tablet just as it would if you were at the office on your PC.  As long as you have Chrome downloaded on each device, Chrome Remote Desktop will let you run your programs and access files from anywhere, so you’re never unable to access and share your information.  This one is only for Android and PC users.
  4. Humin: Contacts Management — Humin is making headlines for the way it helps you manage relationships.  Add cliffnotes to your contacts, so you remember pertinent details, such as “met in Austin” or “traded business cards at New York conference.”   Human automatically de-dupes duplicate contacts through a merge feature.  It is dynamic, so it displays your contact information before you enter a meeting.  You can tack on voicemail, missed calls, interaction history, and more.
  5. Letterspace: Modern Note-taking  Letterspace takes note-taking into the 21st century.  Yes, you probably have Evernote.  But Letterspace is unique in letting you add #hashtags and @mentions to your notes.  Letterspace then automatically groups relevant content by your hashtags and @mentions. So as you write notes about #clientproject1 and what @SamuelDesign is working on, your thoughts get organized into quick-access buckets.  Letterspace starts at $5 on iTunes and syncs across your devices.  
  6. Dashlane: Password Management — Fix your password saga.  Dashlane secures all your passwords for popular and professional sites, like mailboxes and Netlix, in one app.  The app logs you in so you don’t have to.  It audits the security level of your passwords.  You can even store credit cards and make digital payments. A PIN and auto-lock setup keeps you secure on logout.   For a premium, you can sync personal data across devices, backup your information to the cloud, and engage priority user support.
  7. MailChimp: Email Marketing — MailChimp will help your marketing team write better content, abide to spam laws, and follow best practices even if you’re unpracticed in email marketing. Small businesses can find guides to testing and automating email content, avoiding spam filters, and even marketing for a specific industry, such as music, design, and nonprofits.
  8. Box: Information Access — Box is a must for secure file access.  Control who accesses your content with individual files.  Make content available to groups, privately, externally, or to individuals. Manage file access with link expiration dates.  Box is downloadable on any device, meaning all your internal and external stakeholders can download the app on their preferred mobile device.  Whether you have two offices on different sides of town or twenty across continents, Box ensures everyone can grab the files they need to keep working.
  9. Listen: Phone Engagement — Launched in 2014, Listen gives you control over your ringtones and messages.  Customize ringtones based on circumstances, such as holidays or when you’re behind the wheel.  Listen integrates with your calendar, so you can tailor messages to your schedule, such as letting callers know when you’re in a meeting or at a conference.  Incorporate popular music or build unique messages to fit your clients.  You can also select which callers receive which messages. Never miss an opportunity to connect with clients through customized phone interactions.
  10. Mavenlink: Project and Resource Management — We couldn't help ourselves! Mavenlink is more downloaded than any other project-management app in Google. There's a reason why. Mavenlink gives you visibility into financial tracking, resource utilization (what is resource utilization?), and ties everything back to your projects and tasks. For the first time, you get an all-in-one tool for managing, reporting, and adjusting projects in real time, so that every project can turn a profit. To take a tour or demo, click here

Afraid to try the unknown? Nearly everyone uses Google. Here are Mavenlink's top 10 Google apps you can download today.

Or, if you've opened so many app tabs your head is spinning, take a break and learn about the history of project management.